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Maintenance completion report template

Use this structure when a property manager asks what was completed, what still needs approval, and which photos explain the work. CleanHandoff organizes contractor-entered information only.

Create a report or try the fictional sample.

Fictional example

Job: Unit 12B turnover repairs. Reference: WO-1842 / invoice INV-0926.

Before: loose hinge

After: adjusted door

Completed: Kitchen cabinet hinge adjusted and fasteners tightened.

Outstanding: Bathroom drain improved but still slow; recommend plumber approval if issue repeats.

Copyable template

Business name, contractor name, property/job label, service date.
Existing work-order or invoice reference, if available.
Requested task for each work item.
Status: not reviewed, completed, partially completed, not completed, or not applicable.
Work performed note in plain language.
Outstanding work or contractor-entered recommendation, separated from completed work.
Before/after photos with captions.